DRAFT
Constitution
and By-Laws
of
ASSOCIATION OF CLIMATE SMART NATURAL / ORGANIC FARMERS AND ENTREPRENEURS
Founding date : November 30,2016
Article I - Name and Domicile
Section 1
·
There
is hereby organized an ASSOCIATION OF CLIMATE SMART NATURAL / ORGANIC FARMERS
AND ENTREPRENEURS Registered with Department of Labor and Employment with
registration Certificate Number . It is
hereinafter also known as and referred to as CLIMATE SMART NATURAL FARMERS ASSOCIATION
Section 2
·
The
domicile and office of ASSOCIATION OF CLIMATE SMART NATURAL / ORGANIC FARMERS
AND ENTREPRENEURS shall be at Cagay,
Barangay Bongdo, Borbon, Cebu
Section 3
Vision, Mission and Goals of ASSOCIATION OF CLIMATE SMART NATURAL /
ORGANIC FARMERS AND ENTREPRENEURS
VISION:
Resilient
community in an era of climate change
MISSION:
Volunteerism as action of the human
spirit to alleviate hunger, pain, suffering and difficulties of a community of people in
events of disasters due to climate change.
GOALS:
1. Continue to educate farmer members and the young
generation on being a believer of climate smart natural farming system
2.
Apply
science and technology to natural farming and organic agriculture systems based
on the Copyrighted work written by Dr. Silvano B. Maranga, President / CEO of
Action for Skills Knowledge Education and Wellness Center (ASKEDWELL)
3.
Encourage
other farmers to study spiritually correct agriculture and belief in God’s
creation in the farm lands
Article II - Objectives
Section 1
The objectives of the ASSOCIATION OF CLIMATE SMART
NATURAL / ORGANIC FARMERS AND ENTREPRENEURS (CLIMATE SMART NATURAL FARMERS) are to:
·
Encourage
and promote the MORAL, SOCIAL AND ECONOMIC DEVELOPMENT AMONG MEMBERS AND
BENEFICIARIES
·
Develop
and implement programs and services to empower workers to become farmer leaders
and micro-entrepreneurs
·
Enhance
organizational effectiveness through volunteerism, MUTAL AID and ASSISTANCE
with the intent of PROTECTION OF MEMBERS AND BENEFICIARIES FROM CHALLENGES OF
HEALTH, and ECONOMIC ENDEAVORS, in an ERA OF CLIMATE CHANGE through linkages
with Non-government Organizations and Government Agencies.
Article III - Membership
Section 1
Membership
qualification in this association shall consist of the following:
1.
Graduate
of Action for Skills Knowledge Education and Wellness Center (ASKEDWELL )
2.
Good
moral character
3.
Willing
to develop self into a climate smart natural farmer
4.
Willing
to participate in the community effort in disaster preparedness and volunteerism
5.
Ages
from 17 years old and above.
Section 2
Honorary
Member (non-voting)
·
Any
individual who has made outstanding contributions to the advancement of the
micro-entrepreneurs and workers and the ASSOCIATION OF CLIMATE SMART NATURAL /
ORGANIC FARMERS AND ENTREPRENEURS beneficiaries
Institutional Member( non-voting)
·
An
institutional member shall include
firms, agencies institutions and organizations involved in education and
training for ASSOCIATION OF CLIMATE SMART NATURAL / ORGANIC FARMERS AND
ENTREPRENEURS beneficiaries
Article IV - Board of Directors
Section 1
·
There
shall be a Board of Directors composed of seven members to govern its affairs.
It shall determine policies and take such actions as it considers necessary to
carry out the objectives of the Association.
Section 2
·
The
Board of Directors shall elect among themselves the following officers of the
Association: the President, Vice-President and President-elect, Treasurer,
Auditor and Public Relations Officer. The Secretary shall be appointed by the
President with the concurrence of the Board.
Section 3
·
The
Board of Directors shall be elected from among the regular members of the
association and serve for a term of one year or until their successors shall
have been elected and assumed their duties.
Section 4
·
The
Board of Directors shall hold regular quarterly meeting at a time and place
designated by the majority of the Board. It may also hold special meeting upon
the call of the President or upon a written request by any three members of the
Board.
A majority of the Board members present in a meeting shall constitute a quorum.
A majority of the Board members present in a meeting shall constitute a quorum.
Section 5
·
When
not in conflict with these By-laws, the Robert's Rule of Order (latest edition)
shall govern all deliberations
Section 6
In
the event that a vacancy occurs in the board the candidate garnering the next
highest number of votes in the last annual election shall serve the unexpired
portion of the term
Article V - Officers
LIST OF OFFICERS AND BOARD OF ORGANIZERS/TRUSTEES
Dr. Silvano B. Maranga- President;
Engr. Roseller R. Balaod, Exec VP,
Mrs. Fredesvinda Y.Biore Treasurer
Mr. Pedro D.
Coloscos Auditor
Mr. Oscar M. Elcana Secretary
Mr.
Ricardo S. Urot
PRO
Mr. Emilio P. Biore Community
linkage officer
FUNCTIONS
·
The
President shall preside in all meetings of the Board as well as the general
meeting of the Association
·
The
President shall see to it that all resolutions of members of the Association as
well as that of the Board of Directors are carried out into effect.
·
The
President shall sign all checks together with the Treasurer all disbursement of
funds of the Association.
·
The
President shall submit an accomplishment report at the end of his term as
President.
·
The
President upon expiration of his term shall serve as an ex-officio member of
the Board of Directors and Adviser
Section 2
The President and Vice-President shall exercise the powers of leadership and
perform the function and duties to lead the organization. During the absence or
inability of the President to act due to
urgency of need, the vice-president shall perform such other duties as may be
assigned to him by the President through the modern communication facilities
Section 3
·
The
Secretary shall keep and maintain all records and other documents of the
Association
·
The
Secretary shall take minutes and prepare agenda and resolutions at all meetings
of the members and of the Board of Directors.
·
The
Secretary shall notify by mail or telephone all members of the Association and
the Board of Directors of all meetings of the Association and the Board,
respectively.
·
The
Secretary shall perform such other duties as may be required by the Department
of Labor and Employment
Section 4
·
The Treasurer shall be the finance officer of the
Association.
·
The
Treasurer shall disburse all funds of the Association and sign all checks.
However, no disbursements of the funds shall be made without signature of the
President in the disbursement vouchers and checks
·
The
Treasurer shall collect from all members all membership and subscription dues
and receive all contributions from whatever sources and accounts payable to the
Association and the same are deposited to the accounts (savings/current) of the
Association.
·
The
Treasurer shall make a monthly report of the finances of the Association and
such other reports that the Board may require of him.
·
The
Treasurer shall perform such other functions as maybe required by the DOLE and
other Government Organizations providing support funds or grants- in -aid to
the organization.
Section 5
·
The
Auditor shall audit and examine the receipts of all finances and disbursements
of funds of the Association, and shall see to it the disbursements and properly
carried out in accordance with these By-laws, the resolutions of the Board of
Directors and the members of the Association.
·
The
Auditor shall make an annual report to the Board of Directors and to the
members of the Association regarding the financial conditions of the
Association and such other reports that the Board of Directors may require of
him.
Section 6
The Public Relations Officer (PRO) shall take charge of all the
preparation and publication of press releases of the Association and such other
related activities as may be requested by the President or the Board of
Directors to enhance the prestige and growth of the Association
Article VI - Committees
Section 1
·
The
Board of Directors shall establish and maintain standing committees such as:
·
Election
Committee - This committee shall accept nominations and present the candidates
to the Board of Directors. It shall also supervise the election during the
Annual Business Meeting.
·
Membership
Committee - This committee shall screen all applications for Membership to be
recommended to the Board of Directors for approval and advocate for more
members
·
Farming
Experiences Publication Committee - This committee shall take charge of the
publications of the Association.
·
Science
and Technology Committee - This committee shall take charge of planning,
preparing and carrying out conventions, seminars, conferences, workshops and
the like of the Association.
·
Climate
change Committee - This committee shall take care of informing members on
developments of the climate and other important messages.
Section 2
·
Members
of committee shall be at least three but no more than five, including the
chairman, thereof, depending on the size of the membership.
Section 3
·
Members
shall serve or chair in not more than two committees.
Section 4
·
The
President with the approval of the Board of Directors may designate any member
of the Board as Chairman of each committee. Committee chairman shall appoint
their members.
Section 5
Ad-hoc committee shall be created as needed and
shall submit a report upon completion of their work. The board shall define
their respective power, prerogatives, functions, duties and responsibilities
Section 6
·
Each
committee shall submit to the Board of Directors a written annual report of its
activities which shall contain recommendations considered necessary or
advisable during the meeting of the Association.
Section 7
Funds for committee expenses shall be authorized by
the Board of Directors through an annual allotment or upon submission of an
estimated budget by each committee.
Article VII - Nominations and Elections
Section 1
·
The
Committee on Election shall present each year candidates whom the committee may
deem qualified. The names of the candidates and their written acceptance shall
be presented to the Board of Directors before the end of October .
Section 2
·
Election
shall be held in the first week of November not later than November 6 of each
year and shall be by secret ballot
·
The seven
(7) candidates receiving the highest number of votes shall be declared and
certified elected by the members of the Committee on Elections during the
Annual meeting
·
In
the event of tie in the 5th place the members of the board shall break the tie
by secret balloting during the announcement of winners.
Section 3
·
Any
candidate desiring to contest an election shall, within two days after the
announcement of the results of the election, file with the President a written
protest setting forth the ground therefore, upon receipts of the petition, the
President shall forthwith call a special meeting of the outgoing Board of
Directors to consider and hear the protest, with due notice to the contending
parties. The decision of the Board of Directors shall be forwarded to the
President for adjudication.
·
While
there are rules of the organization that tends to make the organization
difficult to run due to administrative procedures, this rule on simplicity
shall be above all rules. This means that any member or officer can present an
idea and difference of opinion shall be resolved amicably in the spirit of
goodwill and service to God and the community .
Article VIII - Publications
Section 1
·
The
Association shall put out a newsletter quarterly and a publication of and post
in the internet , as needed.
Section 2
The Editorial Board, the members of which, shall be
appointed by the President, with the concurrence of the Board of Directors,
shall oversee the publications of the Newsletter and other publications
Article IX - Dues and Fines
Section 1
·
At the
beginning of the Association year cy 2016 , the REGULAR MEMBERSHIP IS FREE.
·
Membership
dues shall be the priority agenda of the Association upon election of a regular set of officers on November 2016 and shall be in the form of farm products,
such as vegetables, fruits, chicken, or other products that can be of help to
the organization
Section 2
·
Honorary
member’s contribution in cash or kind shall be acknowledged by the Association though
issuance of official receipts , certificate of recognition and through an
annual program of recognition which shall be done on November 30 of each year
Section 3
Membership shall cease when non-participation in
meetings for one year months without due cause. Reinstatement is possible when
the member participates in meetings
Article X - Fiscal Matters
Section 1
·
The
Association year shall begin on January 10 and end on January 09 of the
following year.
Section 2
The Board of Directors shall see to it that all
books of account are closed that they are kept and maintained in accordance
with standard accounting practices and financial statements to be rendered and
shall see to it that proper audit, both internal and external, of all accounts
are made. An external audit of all funds, accounts, receipts and disbursements
of the Association shall be made without delay after the end of the Association
year
Article - XII - Amendments
Section 1
·
This
constitution may be amended by two- third vote of the entire board
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