Saturday, November 26, 2016

ASSOCIATION OF CLIMATE SMART NATURAL FARMERS








DRAFT
                                    Constitution and By-Laws
 of
ASSOCIATION OF CLIMATE SMART NATURAL / ORGANIC FARMERS  AND ENTREPRENEURS

Founding date : November 30,2016

Article I - Name and Domicile

Section 1

·         There is hereby organized an ASSOCIATION OF CLIMATE SMART NATURAL / ORGANIC FARMERS AND ENTREPRENEURS Registered with Department of Labor and Employment with registration Certificate Number   . It is hereinafter also known as and referred to as CLIMATE SMART NATURAL FARMERS ASSOCIATION

Section 2  

·         The domicile and office of ASSOCIATION OF CLIMATE SMART NATURAL / ORGANIC FARMERS AND ENTREPRENEURS  shall be at Cagay, Barangay Bongdo, Borbon, Cebu
Section 3
Vision, Mission and Goals of ASSOCIATION OF CLIMATE SMART NATURAL / ORGANIC FARMERS AND ENTREPRENEURS
              VISION:
Resilient community in an era of climate change
MISSION:
           Volunteerism as action of the human spirit to alleviate hunger, pain, suffering  and difficulties of a community of people in events of disasters due to climate change.
GOALS:
1.       Continue to educate farmer members and the young generation on being a believer of climate smart natural farming system 
2.       Apply science and technology to natural farming and organic agriculture systems based on the Copyrighted work written by Dr. Silvano B. Maranga, President / CEO of Action for Skills Knowledge Education and Wellness Center (ASKEDWELL)
3.       Encourage other farmers to study spiritually correct agriculture and belief in God’s creation in the farm lands

 Article II - Objectives                                                                                                                          

Section 1

The objectives of the ASSOCIATION OF CLIMATE SMART NATURAL / ORGANIC FARMERS AND ENTREPRENEURS (CLIMATE SMART NATURAL FARMERS)  are to:
·         Encourage and promote the MORAL, SOCIAL AND ECONOMIC DEVELOPMENT AMONG MEMBERS AND BENEFICIARIES
·         Develop and implement programs and services to empower workers to become farmer leaders and micro-entrepreneurs
·         Enhance organizational effectiveness through volunteerism, MUTAL AID and ASSISTANCE with the intent of PROTECTION OF MEMBERS AND BENEFICIARIES FROM CHALLENGES OF HEALTH, and ECONOMIC ENDEAVORS, in an ERA OF CLIMATE CHANGE through linkages with Non-government Organizations and Government Agencies.

Article III - Membership

Section 1

Membership qualification in this association shall consist of the following:
1.       Graduate of Action for Skills Knowledge Education and Wellness Center (ASKEDWELL )
2.       Good moral character
3.       Willing to develop self into a climate smart natural farmer
4.       Willing to participate in the community effort in disaster preparedness and volunteerism
5.       Ages from 17 years old and above.
 Section 2
                            Honorary  Member (non-voting)
·         Any individual who has made outstanding contributions to the advancement of the micro-entrepreneurs and workers and the ASSOCIATION OF CLIMATE SMART NATURAL / ORGANIC FARMERS AND ENTREPRENEURS  beneficiaries
              Institutional Member( non-voting)
·         An institutional  member shall include firms, agencies institutions and organizations involved in education and training for ASSOCIATION OF CLIMATE SMART NATURAL / ORGANIC FARMERS AND ENTREPRENEURS  beneficiaries

Article IV - Board of Directors

Section 1

·         There shall be a Board of Directors composed of seven members to govern its affairs. It shall determine policies and take such actions as it considers necessary to carry out the objectives of the Association.

Section 2

·         The Board of Directors shall elect among themselves the following officers of the Association: the President, Vice-President and President-elect, Treasurer, Auditor and Public Relations Officer. The Secretary shall be appointed by the President with the concurrence of the Board.

Section 3

·         The Board of Directors shall be elected from among the regular members of the association and serve for a term of one year or until their successors shall have been elected and assumed their duties.

Section 4

·         The Board of Directors shall hold regular quarterly meeting at a time and place designated by the majority of the Board. It may also hold special meeting upon the call of the President or upon a written request by any three members of the Board.
A majority of the Board members present in a meeting shall constitute a quorum.

Section 5

·         When not in conflict with these By-laws, the Robert's Rule of Order (latest edition) shall govern all deliberations

Section 6

In the event that a vacancy occurs in the board the candidate garnering the next highest number of votes in the last annual election shall serve the unexpired portion of the term

Article V - Officers

LIST OF OFFICERS AND BOARD OF ORGANIZERS/TRUSTEES

Dr. Silvano B. Maranga-                          President;
Engr. Roseller R. Balaod,                       Exec VP,
Mrs. Fredesvinda Y.Biore                       Treasurer
 Mr. Pedro D. Coloscos                           Auditor
 Mr. Oscar M. Elcana                                Secretary
Mr. Ricardo S. Urot                                   PRO
Mr.  Emilio P. Biore                                   Community linkage officer
      
FUNCTIONS
·         The President shall preside in all meetings of the Board as well as the general meeting of the Association
·         The President shall see to it that all resolutions of members of the Association as well as that of the Board of Directors are carried out into effect.
·         The President shall sign all checks together with the Treasurer all disbursement of funds of the Association.
·         The President shall submit an accomplishment report at the end of his term as President.
·         The President upon expiration of his term shall serve as an ex-officio member of the Board of Directors and Adviser

Section 2

The President and Vice-President  shall exercise the powers of leadership and perform the function and duties to lead the organization. During the absence or inability of the  President to act due to urgency of need, the vice-president shall perform such other duties as may be assigned to him by the President through the modern communication facilities

Section 3

·         The Secretary shall keep and maintain all records and other documents of the Association
·         The Secretary shall take minutes and prepare agenda and resolutions at all meetings of the members and of the Board of Directors.
·         The Secretary shall notify by mail or telephone all members of the Association and the Board of Directors of all meetings of the Association and the Board, respectively.
·         The Secretary shall perform such other duties as may be required by the Department of Labor and Employment

Section 4

·         The Treasurer shall be the finance officer of the Association.

·         The Treasurer shall disburse all funds of the Association and sign all checks. However, no disbursements of the funds shall be made without signature of the President in the disbursement vouchers and checks
·         The Treasurer shall collect from all members all membership and subscription dues and receive all contributions from whatever sources and accounts payable to the Association and the same are deposited to the accounts (savings/current) of the Association.
·         The Treasurer shall make a monthly report of the finances of the Association and such other reports that the Board may require of him.
·         The Treasurer shall perform such other functions as maybe required by the DOLE and other Government Organizations providing support funds or grants- in -aid to the organization.

Section 5

·         The Auditor shall audit and examine the receipts of all finances and disbursements of funds of the Association, and shall see to it the disbursements and properly carried out in accordance with these By-laws, the resolutions of the Board of Directors and the members of the Association.
·         The Auditor shall make an annual report to the Board of Directors and to the members of the Association regarding the financial conditions of the Association and such other reports that the Board of Directors may require of him.

Section 6

The Public Relations Officer (PRO) shall take charge of all the preparation and publication of press releases of the Association and such other related activities as may be requested by the President or the Board of Directors to enhance the prestige and growth of the Association

Article VI - Committees

Section 1

·         The Board of Directors shall establish and maintain standing committees such as:
·         Election Committee - This committee shall accept nominations and present the candidates to the Board of Directors. It shall also supervise the election during the Annual Business Meeting.
·         Membership Committee - This committee shall screen all applications for Membership to be recommended to the Board of Directors for approval and advocate for more members
·         Farming Experiences Publication Committee - This committee shall take charge of the publications of the Association.
·         Science and Technology Committee - This committee shall take charge of planning, preparing and carrying out conventions, seminars, conferences, workshops and the like of the Association.
·         Climate change Committee - This committee shall take care of informing members on developments of the climate and other important messages.

Section 2

·         Members of committee shall be at least three but no more than five, including the chairman, thereof, depending on the size of the membership.

Section 3

·         Members shall serve or chair in not more than two committees.

Section 4

·         The President with the approval of the Board of Directors may designate any member of the Board as Chairman of each committee. Committee chairman shall appoint their members.

Section 5

Ad-hoc committee shall be created as needed and shall submit a report upon completion of their work. The board shall define their respective power, prerogatives, functions, duties and responsibilities

Section 6

·         Each committee shall submit to the Board of Directors a written annual report of its activities which shall contain recommendations considered necessary or advisable during the meeting of the Association.

Section 7

Funds for committee expenses shall be authorized by the Board of Directors through an annual allotment or upon submission of an estimated budget by each committee.

 

Article VII - Nominations and Elections

Section 1

·         The Committee on Election shall present each year candidates whom the committee may deem qualified. The names of the candidates and their written acceptance shall be presented to the Board of Directors before the end of October .

Section 2  

·         Election shall be held in the first week of November not later than November 6 of each year and shall be by secret ballot  
·         The seven (7) candidates receiving the highest number of votes shall be declared and certified elected by the members of the Committee on Elections during the Annual meeting
·         In the event of tie in the 5th place the members of the board shall break the tie by secret balloting during the announcement of winners.

 

Section 3

·         Any candidate desiring to contest an election shall, within two days after the announcement of the results of the election, file with the President a written protest setting forth the ground therefore, upon receipts of the petition, the President shall forthwith call a special meeting of the outgoing Board of Directors to consider and hear the protest, with due notice to the contending parties. The decision of the Board of Directors shall be forwarded to the President for adjudication.
·         While there are rules of the organization that tends to make the organization difficult to run due to administrative procedures, this rule on simplicity shall be above all rules. This means that any member or officer can present an idea and difference of opinion shall be resolved amicably in the spirit of goodwill and service to God and the community .

Article VIII - Publications

Section 1

·         The Association shall put out a newsletter quarterly and a publication of and post in the internet , as needed.

Section 2

The Editorial Board, the members of which, shall be appointed by the President, with the concurrence of the Board of Directors, shall oversee the publications of the Newsletter and other publications

Article IX - Dues and Fines

Section 1

·         At the beginning of the Association year cy 2016 , the REGULAR MEMBERSHIP IS FREE.
·         Membership dues shall be the priority agenda of the Association upon election of  a regular set of officers on November 2016  and shall be in the form of farm products, such as vegetables, fruits, chicken, or other products that can be of help to the organization
Section 2
·         Honorary member’s contribution in cash or kind shall be acknowledged by the Association though issuance of official receipts , certificate of recognition and through an annual program of recognition which shall be done on November 30  of each year

Section 3

Membership shall cease when non-participation in meetings for one year months without due cause. Reinstatement is possible when the member participates in meetings

Article X - Fiscal Matters

Section 1

·         The Association year shall begin on January 10 and end on January 09 of the following year.

Section 2

The Board of Directors shall see to it that all books of account are closed that they are kept and maintained in accordance with standard accounting practices and financial statements to be rendered and shall see to it that proper audit, both internal and external, of all accounts are made. An external audit of all funds, accounts, receipts and disbursements of the Association shall be made without delay after the end of the Association year

Article - XII - Amendments

Section 1

·         This constitution may be amended by two- third vote of the entire board

Section 2

Amendments may be proposed by the Board of Directors and concurred by the President and founder of ASSOCIATION OF CLIMATE SMART NATURAL / ORGANIC FARMERS AND ENTREPRENEURS  

This articles of incorporation and by-laws ASSOCIATION OF CLIMATE SMART NATURAL / ORGANIC FARMERS AND ENTREPRENEURS  is approved by the organizers /officers of the association this 30 th day of November 2016 at Barangay Bongdo, Borbon, Cebu, Philippines.

Signed by all members  of the Board of ASSOCIATION OF CLIMATE SMART NATURAL / ORGANIC FARMERS AND ENTREPRENEURS (CLIMATE SMART NATURAL FARMERS) ,

 

Dr. Silvano B. Maranga                         Engr.Roseller R. Balaod

 

Mrs. Fredesvinda Y. Biore                    Mr. Pedro D. Coloscos

 

Mr. Oscar M. Elcana                              Mr. Emilio P. Biore

 

Mr. Ricardo S. Urot 

Technical Assistants:

Mr. Agustin Puerta                               Mr. Rondil  Ybañez

Board  of Advisers:

 

Engr.  Edilberto L. Paradela, Regional Director, DOST Region VII

Engr. Oscar S. Ma, PME,  Chairman, ASKEDWELL Center

Mr. Vianney D. Garol , Board of Director, ASKEDWELL Center

Dr. Francisco P. de la Peña Jr. President/ CEO, ACES Polytechnic College

Mr. Mark Wernher P. Maranga,  Board of Director, ASKEDWELL Center

Ms. Michelle M. Cuerquis,  Corporate Secretary, ASKEDWELL Center

 




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